Billing Assistant (Global Law Firm)

Billing Assistant – Hybrid | AMLAW 50 Global Law Firm |Chicago, IL   Our prestigious and globally awarded AM LAW 50 client is hiring a billing assistant to sit in their Chicago HQ office. The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm’s billing operations and to interact with the firm’s lawyers, secretaries, and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused. Candidates must have stable work history.  The client firm is offering a highly competitive salary, bonus, and benefit package.

Send resume to Shay Force: [email protected]

• Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to narrative edits, time transfers, invoice splitting and cost exception updates.
• Prepare and print draft bills, and other client reports as necessary.
• Assist with the printing, sorting, and routing of monthly proformas.
• Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
• Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
• Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
• Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
• Perform various administrative duties such as duplicating, mailing, proofreading, and scanning of invoice packets.
• Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
• Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.

• Bachelor’s degree or equivalent experience working in an office environment.
• Proficiency in Microsoft Word and Excel

• Previous law firm or professional services firm experience
• Experience with 3E and ebilling Hub

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills.
• Able to work harmoniously and effectively with others.
• A self-starter who desires to show ownership and commitment to the job.
• Able to preserve confidentiality and exercise discretion.
• Proofreads accurately.
• Customer service skills