Meetings can often be a blessing or a curse. Some people may feel they are a waste of time while others find them to be productive and helpful. No matter where you fall on that spectrum, meetings are an easy way to help your team regroup and communicate effectively. Continue reading below to find out some ways to have productive meetings!
Agenda and Time Limit: You may not like meetings because they are long, boring, and seem like a waste of time. That is why every meeting needs a strict time limit! Create an agenda with all the talking points and topics/tasks that need to be completed. once the agenda is made, you will have a better idea of how much time you need for your meeting. The shorter the meeting, the better the outcome. This will help you be organized and keep the side chatter and off-topic comments on track!
Use Technology and Media: This is a fresh and exciting way to present information. People may get distracted or not pay attention if someone is talking the whole time. If you have a presentation set up- it gives a new take on information and keeps people interacting. At the same time- try to keep people using their devices to a limited. That way they will not be distracted by their emails or social media during the course of the meeting.
Limit Number of Attendees: Conducting a meeting with the whole department in attendance may be unnecessary and a distraction. Make sure you have everyone in attendance that needs to be there but don’t over invite. If it isn’t crucial for someone to attend- don’t force them. This will help with the productivity and time limit on your meetings. When there are too many people in a room, it can get hectic.
Use these tips to help your meetings run smoothly. These ideas don’t work for everyone depending on the size or morale of your company. Try to find what works best for your team and stick with that!
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Use our guide here to learn how to make effective presentations!